LIVE PRODUCT DEMOFictional sample data · changes are not saved
Fleet command center
Start free Good morning, David.
Follow the sample fleet from broker offer through delivery, collection, and profit.
Current movement
Active loads
| Load | Lane | Driver | Status | Revenue | Est. profit |
|---|---|---|---|---|---|
| FRT-1048 | Nashville → Charlotte | Marcus Hill | In transit | $3,250 | $912 |
| FRT-1047 | Louisville → Atlanta | Sarah Reed | Delivered | $2,890 | $784 |
| FRT-1046 | Memphis → Dallas | Devon Carter | At pickup | $4,680 | $1,246 |
| FRT-1045 | Knoxville → Raleigh | Marcus Hill | Planned | $2,640 | $668 |
Month to date
Revenue allocation
24.5%true net
margin
margin
- Driver pay$15,246
- Operating cost$10,982
- Overhead$3,026
- True net$9,486
Dispatch
Start free Every load in one lane-level view.
Status, miles, revenue, pay, and estimated profit remain connected.
Week 29
Dispatch board
| Load | Lane | Driver / unit | Dates | Status | Miles | Revenue | Est. profit |
|---|---|---|---|---|---|---|---|
| FRT-1048Acme Brokerage | Nashville, TNCharlotte, NC | Marcus HillUnit 03 | Jul 21Jul 22 | In transit | 522 | $3,250 | $912 |
| FRT-1047Prime Freight | Louisville, KYAtlanta, GA | Sarah ReedUnit 02 | Jul 20Jul 21 | Delivered | 487 | $2,890 | $784 |
| FRT-1046Blue Line Logistics | Memphis, TNDallas, TX | Devon CarterUnit 05 | Jul 21Jul 23 | At pickup | 913 | $4,680 | $1,246 |
| FRT-1045Riverbend Transport | Knoxville, TNRaleigh, NC | Marcus HillUnit 03 | Jul 23Jul 24 | Planned | 412 | $2,640 | $668 |
| FRT-1044Summit Logistics | Chattanooga, TNBirmingham, AL | Sarah ReedUnit 02 | Jul 19Jul 19 | Delivered | 166 | $1,480 | $426 |
Controlled assignments
Rank available drivers and equipment, see estimated deadhead, then require a person to approve the assignment.
Rate quotes
Know the operating math before you book.
Test a fictional broker offer against your saved fuel, fixed cost, maintenance, fees, and driver-pay assumptions.
Fictional offer
Meets targetNashville, TN → Charlotte, NC
- Loaded miles
- 522 mi
- Estimated deadhead
- 84 mi
- Fuel estimate
- $319
- Driver pay estimate
- $1,300
- Fixed + maintenance allocation
- $541
Offer clears the sample carrier’s target.
The result is an estimate based on the assumptions shown. A dispatcher still verifies the lane, terms, miles, and document before booking.
Opening quote$3,450
Walk-away reference$2,760
RateCon inbox
Review the document before it becomes the load.
CarrierOS compares uploaded rate-confirmation evidence with the booking details and surfaces differences for human review.
Sample document RC-82914
1 differenceBooking comparison
FieldBookedDocument
Rate$3,250$3,250
PickupJul 21, 08:00Jul 21, 08:00
DeliveryJul 22, 13:00Jul 22, 15:00
Equipment53-ft dry van53-ft dry van
Evidence review
What CarrierOS found
- File passed malware screeningSample status only; production uses the configured scanner.
- Rate and lane matchedValues have visible source evidence.
- Delivery appointment differsTwo-hour difference requires review.
- No silent record changesA person must approve changes before a load is created or updated.
Loads
Keep the operational and financial record together.
Filter a period, inspect individual loads, and carry verified details from dispatch through payment.
| Load | Dates | Driver / unit | Revenue | Loaded | Deadhead | Operating expense | Load pay | Company profit | Decision |
|---|---|---|---|---|---|---|---|---|---|
| FRT-1048Acme Brokerage | Jul 21Jul 22 | Marcus HillUnit 03 | $3,250 | 522 | 84 | $1,038 | $1,300 | $912 | OK |
| FRT-1047Prime Freight | Jul 20Jul 21 | Sarah ReedUnit 02 | $2,890 | 421 | 66 | $1,019 | $1,087 | $784 | OK |
| FRT-1043Sample Freight Co. | Jul 17Jul 18 | Devon CarterUnit 05 | $1,980 | 397 | 101 | $913 | $650 | $417 | Review |
Drivers and equipment
Flexible terms, clear accountability.
Save driver-specific compensation, assignment, and equipment assumptions without creating a second system.
MHActive
Marcus Hill
Unit 03 · Freightliner Cascadia
- Pay model
- Profit split
- Terms
- 40% of load profit
- This week
- $2,316
- Loads
- 3
SRActive
Sarah Reed
Unit 02 · Kenworth T680
- Pay model
- Total-mile rate
- Terms
- $0.68 / total mile
- This week
- $1,842
- Loads
- 4
DCAt pickup
Devon Carter
Unit 05 · Volvo VNL
- Pay model
- Flat per load
- Terms
- $650 / completed load
- This week
- $1,950
- Loads
- 3
One fleet, seven models
Profit split · contractor gross split · owner-operator split · flat per load · loaded mile · total mile · day rate
Money
See the load economics and the cash workflow.
Review operating expense, pay earned, company profit, recorded payments, and outstanding receivables.
Payment ledger
Recent records
| Date | Payee | Type | Amount | Status |
|---|---|---|---|---|
| Jul 18 | Marcus Hill | Driver pay | $2,316 | Recorded |
| Jul 18 | Sarah Reed | Driver pay | $1,842 | Recorded |
| Jul 19 | Freedom Road | Owner draw | $1,500 | Recorded |
Reserve view
Cash after reserves
- Company profit before overhead
- $12,512
- Overhead
- − $3,026
- Tax reserve
- − $1,897
- Growth reserve
- − $949
- Cash after reserves
- $6,640
Interactive driver pay
Start free See every supported pay structure do the math.
Change the sample inputs below. Nothing is saved and no real company data is used.
MH
Marcus HillProfit split · 40%
Estimated driver pay$1,184.00
Load revenue$4,680.00
Allowed load costs− $1,720.00
Profit split base$2,960.00 × 40%
Carrier net before overhead$1,776.0038.0% of load revenue
Profit split applies 40% to revenue remaining after allowed load costs.
Reports
Spot idle fixed cost before it disappears into the month.
Review the sample fleet’s revenue, margins, idle days, and true net over time.
Idle-cost attention
Equipment days without load allocation
| Unit | Type | Idle days | Daily fixed cost | Unallocated cost | Attention |
|---|---|---|---|---|---|
| Unit 03 | Tractor | 3 | $140 | $420 | Review |
| Unit 02 | Tractor | 1 | $132 | $132 | Monitor |
| Unit 05 | Tractor | 4 | $153 | $612 | Review |
Shortcuts
Keep the carrier’s working links close.
Organize frequently used load boards, broker portals, fuel tools, routing, and finance resources inside the private workspace.
Preferred marketplace
Private shortcut · opens the carrier’s saved destination.
Open externally ↗Broker setup portal
Keep the onboarding and packet link beside the operational workflow.
Open externally ↗Fuel-card dashboard
Move from current pricing to the weekly CarrierOS fuel assumption.
Open externally ↗Truck-route planner
Verify operational routing before relying on mileage estimates.
Open externally ↗Factoring portal
Keep invoice submission near the receivables view.
Open externally ↗Add your own link
Workspace admins can organize the destinations their team uses.
Private workspace onlyHelp center
Open public help center →Learn CarrierOS one tab at a time.
Search practical guides that explain when to use each workspace, what to enter, and how the information flows.
Compliance
Put renewal attention on a visible calendar.
Track the sample company’s dates and assigned owners. CarrierOS organizes records; it does not determine legal compliance.
| Item | Applies to | Due date | Owner | Status | Notes |
|---|---|---|---|---|---|
| Insurance renewal | Company | Aug 12 | David | 30 days | Broker certificate list ready |
| Annual inspection | Unit 03 | Sep 02 | Marcus | Scheduled | Shop appointment saved |
| Medical certificate | Sarah Reed | Nov 18 | Office | Current | Document on file |
| Trailer registration | Trailer 07 | Aug 26 | Unassigned | Assign | Responsibility not set |
Documents
Generate editable operating drafts from supplied data.
Create common carrier documents, review every field, and keep the final decision with the business.
Customer invoice draftLoad FRT-1047 · generated Jul 21
Needs reviewDriver settlement draftWeek 29 · Marcus Hill
Needs reviewDetention request draftLoad FRT-1042 · 2.25 hours
Needs evidenceCarrier packet checklistSample broker onboarding
4 of 5 readyCollections follow-up draftInvoice FRT-1038 · 31 days
Needs approvalStart another documentUse verified company and load details
Draft onlyDetention & A/R
Keep delivered freight moving toward payment.
Track invoice status, aging, collection notes, and detention evidence in the same operating record.
| Invoice | Customer | Load | Sent | Age | Balance | Next action | Status |
|---|---|---|---|---|---|---|---|
| INV-1047 | Prime Freight | FRT-1047 | Jul 22 | 2 days | $2,890 | Monitor | Sent |
| INV-1038 | Acme Brokerage | FRT-1038 | Jun 23 | 31 days | $3,250 | Email draft ready | Follow up |
| DET-1042 | Sample Freight Co. | FRT-1042 | Jul 18 | 6 days | $225 | Attach signed times | Evidence |
Weekly fuel
Update one diesel assumption for the week.
CarrierOS uses the saved weekly price in applicable calculations while preserving any load-specific override.
Calculation behavior
How the price flows
- Profit split / owner-operator
- Total miles ÷ MPG × fuel price
- Contractor gross split
- Company fuel cost = $0
- Past loads
- Recalculate automatically
- Manual load override
- Wins over weekly price
Growth mentor
Stress-test the next truck before signing for it.
Model a fictional equipment purchase against payment, insurance, operating assumptions, utilization, and cash reserves.
Sample scenario
Review riskAdd one used tractor
- Purchase price
- $82,000
- Down payment
- $12,300
- Estimated monthly payment
- $1,635
- Insurance + fixed cost
- $2,180 / month
- Working-capital floor
- $18,000
Scenario output
What the sample math suggests
63/ 100 readiness
- Projected freight covers fixed costAt 3.4 qualifying loads per week.
- Cash buffer gets thinDown payment leaves 1.7 months of modeled fixed cost.
- Run a slower first 60 daysStress-test maintenance and utilization before deciding.
Document audits
Turn uploaded evidence into a review queue.
Surface possible differences and missing support without silently changing load, bank, or billing records.
| Document | Type | Related record | Finding | Evidence | Status |
|---|---|---|---|---|---|
| RC-82914.pdf | Rate confirmation | FRT-1048 | Delivery time differs | Page 1 | Review |
| bank-june.pdf | Bank statement | June ledger | Deposit not matched | Page 3 | Review |
| invoice-1047.pdf | Invoice | INV-1047 | No difference surfaced | Page 1 | Clear |
| bol-1042.jpg | BOL | FRT-1042 | Image unreadable | Original file | Unable to verify |
Startup guide
Start a workspace →Organize the path from idea to first load.
Work through authority, safety, insurance, equipment, cash, recordkeeping, and first-load readiness in one planning checklist.
Sample startup progress9 of 14 steps
Fictional planning state · not a legal-compliance determination
Business foundationEntity, banking, bookkeeping, and operating contact plan.
CompleteAuthority pathwayOrganize required registrations and milestone dates.
CompleteInsurance preparationGather quotations, requirements, and certificate recipients.
In progressEquipment decisionCompare payment, maintenance, utilization, and reserve needs.
NextSafety and recordsPrepare policies, qualification records, and inspection workflow.
PlannedFirst-load readinessVerify broker setup, quote math, documents, dispatch, and invoicing.
PlannedInvite office users
Invite the office without pricing every seat.
Workspace administrators can invite team members and keep roles visible. Published operating plans include unlimited office users.
Office users
Sample workspace team
DB
David BrooksOwner / administrator
ActiveAJ
Alex JordanDispatcher
ActiveKM
Kris MorganBookkeeper
InvitedInvite workflow
Bring a teammate in
- 1Enter the office userUse the person’s business email and intended role.
- 2Send a secure invitationThe invited user creates their own sign-in.
- 3Review workspace accessThe admin remains responsible for team access.
Referral & sharing
Share CarrierOS without mixing programs.
The application separates the standard product-sharing link from Outside The Wire Logistics’ private driver referral program.
Product-sharing link
Customers can share a trackable CarrierOS signup link with another owner-operator or small fleet.
otwcarrieros.com/signup?ref=sample- No automatic commissionThe standard link does not promise commissions, credits, or discounts.
- Clear attributionThe signup source can be recorded without exposing private program terms.
Driver referral program
Only the configured Outside The Wire Logistics administrator can view and manage its paid driver-referral dashboard.
50%of eligible recurring referral payments while the referral remains paying, subject to the signed program terms and a 30-day hold.
- Account-scopedOther CarrierOS customers do not see OTW’s commissions or private referral records.
- Adjustments visibleRefunds, disputes, and reversals are handled under the private terms.
Settings
Make the operating assumptions yours.
Configure the company values that power quotes, load economics, reserves, thresholds, and alerts.
Operating profile
- Home base
- Nashville, TN
- Timezone
- Central
- Invoice terms
- Net 30
Decision thresholds
- Target margin
- 20%
- Minimum profit
- $500
- Tax reserve
- 20%
Cost assumptions
- Average MPG
- 7.4
- Maintenance
- $0.18 / mi
- Default fuel
- $3.74 / gal
Private storage
- At-rest control
- Configured
- Malware scanner
- Configured
- Retention
- Workspace policy
Attention windows
- Compliance warning
- 30 days
- A/R follow-up
- 30 days
- Idle-cost review
- 3 days
Workspace identity
- Company
- Freedom Road
- Support contact
- Workspace owner
- Documents
- Company details
Billing
Price the fleet, not the office.
One active power unit is free. Payment begins only when you need 2 or more active units; paid capacity plans include unlimited driver records and office users.
Free Operator
1 active power unit
$0.00/ month
- Dispatch and load tracking
- Driver pay and profit visibility
- Unlimited driver records
- No payment until 2+ units
Owner-Operator
Up to 2 active power units
$25.00/ month
- Rate quotes and RateCon review
- Dispatch, loads, money, and A/R
- All seven driver-pay structures
- Unlimited drivers and office users
Starter Fleet
Up to 5 active power units
$50.00/ month
- Rate quotes and RateCon review
- Dispatch, loads, money, and A/R
- All seven driver-pay structures
- Unlimited drivers and office users
Small Fleet
Up to 10 active power units
$75.00/ month
- Rate quotes and RateCon review
- Dispatch, loads, money, and A/R
- All seven driver-pay structures
- Unlimited drivers and office users
Growing Fleet
Up to 20 active power units
$100.00/ month
- Rate quotes and RateCon review
- Dispatch, loads, money, and A/R
- All seven driver-pay structures
- Unlimited drivers and office users
Custom Fleet
More than 20 active power units
Custom
- Everything in Growing Fleet
- Custom fleet capacity
- Guided setup conversation
- Unlimited drivers and office users